PDF accessibility

Accessibility guidelines don’t just apply to web pages – anything your customers download also needs to be accessible. We produce PDF documents that meet the PDF/UA ISO standard, to compliment WCAG 2.1 conformance and best meet the needs of those accessing PDFs using assistive technology. Our PDF accessibility remediation services will ensure your PDF documents can be read and navigated as easily as any well-structured web page.

How we can help

We can fix anything from individual PDF documents to your entire back catalogue. We’ve repaired documents for customers across several sectors that include annual reports, brochures, fact sheets, newsletters, books, exam papers and PDF forms.

If you are unsure whether the PDFs on your site are suitable for people with disabilities or not, we can perform an audit of your documents and offer detailed advice on any issues your customers may face when accessing your PDF content.

We can also work with you to help you improve the accessibility of future PDFs or your PDF archive, as we have with PDF documents for The Pensions Regulator.

Editing PDFs for PDF/UA accessibility

The Web Content Accessibility Guidelines (WCAG) 2.1 don’t just apply to web pages – they also cover PDF documents. However, it has long been acknowledged that WCAG 2.0 does not adequately meet the needs of those accessing PDFs using assistive technology. PDF/UA has changed that, giving clear guidance on how a PDF should be structured.

Fixing PDFs to make them accessible can be relatively straightforward. However, in the case of more complex documents, quite a high level of expertise is often required. Organisations may not create PDFs often enough to maintain sufficient expertise in-house to handle such complex documents. In such cases, we can deliver accessible PDF documents for you.

All our PDFs are edited to ensure:

  • Document settings are optimised for accessibility
  • General language and language changes are set
  • Reading order follows a logical order
  • Order of content stream for each PDF page is fixed
  • Artefacts identified and marked
  • Semantically correct tagging of content (headings, body text, lists, tables, figures, captions, quoting, footnotes, references, forms, formulas, TOC, etc.)
  • Fonts embedded
  • Appropriate Unicode values for all characters
  • Missing spaces inserted
  • Hyphenation optimised
  • Alternative texts added for all relevant imagery
  • Accessible links for table of contents
  • Accessible links for all foot-and/or endnotes
  • Hierarchy defined in simple tables with “Scope”
  • Hierarchy defined in complex tables with “Headers” and “ID”
  • Compliant with ISO standard PDF/UA
  • Compliant with ISO standard PDF/A-2a, if required
  • Compliant with WCAG 2.1 Level AA

The Pensions Regulator PDF fixing

We have been working with the Communications team at The Pensions Regulator to fix accessibility issues on the…

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or call 02920001470